Clear rental records reduce confusion between a bill, a payment and a balance. Each document serves a different purpose and should be tied to the underlying tenancy.
Invoice: what is being requested
An invoice or rent charge records what the tenant is expected to pay for a defined period or obligation.
Receipt: what was actually received
A receipt confirms a recorded payment. It should not imply that the full balance is cleared when the tenant only made a partial payment.
Statement: the history over time
A tenant statement combines charges, payments and balances so both parties can review the account chronologically.
Corrections need traceability
Financial adjustments should keep a history of what changed and why instead of deleting the original context.
Frequently asked questions
Is an invoice the same as a receipt?
No. An invoice requests payment; a receipt confirms payment recorded.
What should a tenant statement show?
Typically charges, payments, dates, references and running balances for the relevant tenancy.
Why keep old records after a tenant moves out?
Historical records can be needed for reconciliation, statements and operational accountability.
Can Marima generate these records?
Marima Manager is designed around rent balances, invoices, receipts and tenancy statements.